For Program Directors
How to Submit a Study Away Program Proposal
Prepare
- Talk to your department chair to get authorization for your course and time away.
- Schedule a meeting with Paige Blankenship in The Rinker Center for Study Away and International Education between March and June ahead of the deadline
- Submit an Intent to Propose Form (non-binding)
- Read Study Away Program Director Handbook v2025.docx
- Read Study Away Program Proposal Guidelines 2022_FinalRev.pdf
Complete Program Proposal, Budget Proposal, and Course Proposal
- MayX and Summer 2026 Proposal:
- complete the MayX 2026 Proposal Form.docx by August 26, 2025 (first day of classes).
- complete Study Away Budget Calculator (updated 2025).xlsx by August 26, 2025
- Submit by emailing proposal and budget to Paige Blankenship. Paige forwards to Study Away Committee for review.
- Fall 2026 and Spring 2027 Semester Proposal:
- complete the Fall 2026/Spring 2027 Study Away Proposal Form.docx by August 26, 2025 (first day of classes).
- complete the Study Away Budget Calculator (updated 2025).xlsx by August 26
- Submit by emailing proposal and budget to Paige Blankenship. Paige forwards to Study Away Committee for review.
- Faculty Proposing a new academic course for 2026/2027: complete the course proposal Curriculog process. (Deadlines are in early Fall 2025).
Propose a Budget
Study Away Budget Calculator (updated 2025).xlsx
Each program is required to complete the Study Away Budget Calculator excel document (linked above) and submit it as part of the program proposal. The items in your itinerary should be cross referenced in the budget.
Fill in the name of your program and the term. Determine a reasonable minimum number of participants (cannot be fewer than 10) and a reasonable maximum number of participants (Furman's limit is 26, but your personal limit might be 18).
The costs will be tallied in sections 1, 2, and 3 based on the minimum and maximum numbers you entered. Do not repeat costs in another section.
Section 1: Variable Expenses (#s 1-6) is for costs per student. Enter "per student" costs like airfare, travel provider quotes, lodging, group meals, transportation passes, activities, entrance fees, quotes, tips.
Section 2: Fixed Expenses (#s 7-8) is for costs that remain the same regardless of the number of participants. Enter items such as an honorarium for a guest lecture, rental of airport shuttle, classroom rental, supplies.
Section 3: Faculty Expenses (#s 9-10) is for costs for program director participation that will be shared amongst the students: Meal per diem (ask Paige for a sample quote), airfare, international calling plan reimbursement, and anything the travel package does not include for the program directors.
Budget Summary: Calculates costs based on your minimum and maximum student numbers. This would be the amount your students are billed. MayX should not exceed $7000; Semester programs should strive to be within $17,000-$22,000.
Estimated Student Expenses Not Included in the Budget: Furman will bill students for the amount you calculated in the Budget Summary. Most programs have extra costs for some number of meals, laundry, books, materials, gear. Make sure to list those items and an approximate amount.
Making Payments:
Send all requests for payments (invoices, wire transfers, check requests) to Paige Blankenship. Please make sure to include the appropriate forms listed on this page.
Spend Authorization in Workday: Submit and get approval prior to using your Furman credit card to make a purchase.
Domestic Payments
W-9 (required for all domestic payments made by check)
International Payments
W-8BEN (Individuals) & W-8BEN Instructions (required for all international payments made by invoice or wire transfer)
W-8BEN-E (Entities) & W-8BEN-E Instructions (required for all international payments made by invoice or wire transfer)
Wire Transfer Form (required for all wire transfers)
While Away:
Expense Tracking Spreadsheet (for tracking your cash and TAP expenses)
Honorarium Form (for international programs only when paying non-US citizens for lectures)
Student Cash Disbursement Form
Receipt Verification Form
Spend Authorization in Workday: Submit and get approval prior to using your Furman credit card to make a purchase.
Domestic Payments
W-9 (required for all domestic payments made by check)
International Payments
W-8BEN (Individuals) & W-8BEN Instructions (required for all international payments made by invoice or wire transfer)
W-8BEN-E (Entities) & W-8BEN-E Instructions (required for all international payments made by invoice or wire transfer)
Wire Transfer Form (required for all wire transfers)
While Away:
Expense Tracking Spreadsheet (for tracking your cash and TAP expenses)
Honorarium Form (for international programs only when paying non-US citizens for lectures)
Student Cash Disbursement Form
Receipt Verification Form
Recruiting Students:
When recruiting students think about ways to advertise your program: post flyers and share with Study Away; post on social media; host information sessions; participate in the Study Away Fair.
Reviewing Student Applications:
Study Away Application Portal Instructions
When recruiting students think about ways to advertise your program: post flyers and share with Study Away; post on social media; host information sessions; participate in the Study Away Fair.
Reviewing Student Applications:
Study Away Application Portal Instructions